Financial Coordinator
Organization: Association of Part-time Undergraduate Students of the University of Toronto (APUS) Reporting to: Executive Director
Position Type: Part-time (4-15 hours per week)
Compensation: $28.91/hour
Start Date: October, 2024
Positions Available: 1
APUS is a not-for-profit organization that represents between 6,000– 14,000 part-time undergraduate students across all three campuses of the University of Toronto. We provide members with a range of cost-saving services, advocacy, as well as events and programming. We endeavor to improve the part-time student experience. APUS is a member local of the Canadian Federation of Students.
This position is unionized with CUPE 1281.
Responsibilities
Financial Administration
- Performs bookkeeping, accounting, banking, cash-handling.
- Ensures payments of bills, invoices, dues, affiliated organization fees, health and dental premiums, service contracts, etc. are completed accurately and in a timely manner.
- Notifies the Executive Director on financial matters or recommendations on APUS By-law compliance and University of Toronto related process compliance on financial matters and impacts, including but not limited to membership fees, referenda results, service contracts, fee increases and/or other financial changes.
- Performs general phone and messaging duties.
- In conjunction with the Executive Director, ensures to the Employer the preparation and submission of required financial, tax, and personnel reports and/or payments to government agencies; perform GST and HST filings where applicable.
- In conjunction with the Executive Director, monitors APUS cash flows, bank accounts, general ledger and financial security of the organization.
- In conjunction with the Executive Director, sources, recommends, and monitors APUS financial assets and investments.
- Performs payroll expenses and entries as directed.
- Performs bank reconciliations and adjusts journal entries as needed.
- Performs monthly reconciliations. Financial Records
- Ensures adherence to Generally Accepted Accounting Principles (GAAP).
- Helps identify, research, and consult on APUS internal controls, practices and procedures.
- Assists and serves as staff resource to the Finance Committee or equivalent in development of APUS budgets, such as research, trend analysis, forecasting, inputting, presenting.
- Prepares and presents financial reports and financial statements as required.
- Makes preparations for, and supports the annual fiscal audit process as directed.
- Conducts and completes bookkeeping/accounting software data-entry to ensure accuracy.
- Maintains accurate financial records and balanced general ledger.
- Maintains accurate petty cash records and controls.
General filing
- General archiving. Including hard copy and/or digital records where applicable.
- Participates in APUS financial sustainability strategies, including such as: membership drives and/or levy campaigns; consult to Member Services staff on health & dental projections.
- Handles all finances and related records with privacy and confidentiality.
General
- Operates with an anti-oppressive framework.
- Assists with other duties as assigned by the Employer’s Representative.
- Participates in effective working relationships with APUS Executive and Board of Directors, where and as applicable to role.
- Participates in effective working relationships with co-workers, where and as applicable to role.
- Participates in effective working relationships with additional APUS stakeholders, including but not limited to APUS members, UofT students, UofT administrators and faculty, UofT student unions and student union networks, trainers/facilitators/providers, Canadian Federation of Students, and guests, where and as applicable to role.
Skills & Qualifications
- Familiarity with Quickbooks or similar softwares.
- Understanding of key bookkeeping and financial concepts and processes.
- Understanding of unions, not-for-profit and/or membership driven organizations budgets and finances.
- Familiarity with reporting and/or preparing audits.
- Strong interpersonal and written and verbal communication skills.
- High attention to detail and administrative skills.
- Demonstrated ability to practice anti-oppressive principles in the workplace.
Interested candidates should submit one file containing their resume and cover letter in PDF format via email by September 29, 2024 at 5:00 pm with the subject line “Financial Coordinator Position Application- [Insert Name] to:
Mitra Yakubi
Executive Director
APUS
ed@apus.ca
APUS is an independently incorporated students’ union working with the University of Toronto community. This is not a University of Toronto staff position. We encourage applications from diverse communities, including but not limited to, members of Indigenous communities, racialized communities, queer communities, trans communities, persons with disabilities, marginalized genders and women. We thank all applicants for their application but only selected applicants will be contacted for an interview.