February 10, 2022

So you want to run for the APUS Board?

What seats are available?

12 seats total are available:

  • 6 Directors shall be members who are registered in the Faculty of Arts and Science, St. George campus;
  • 1 Director shall be a member who is registered in University of Toronto Mississauga Campus; 
  • 1 Director shall be a member who is registered in University of Toronto Scarborough Campus; and
  • 4 Directors shall be directors at large.

Am I eligible?

All University of Toronto part-time students enrolled in an undergraduate program are eligible. For the Faculty of Arts and Science, this means less than three (3) full course equivalents; for other Faculties or Division, part-time status are designated by the Faculty or Division, including students enrolled in certificate and diploma courses offered by Woodsworth College. 

If this is you, then you are an APUS member and are eligible to run for the board!

What does being on the board entail?

The term of office is May 1, 2022 – April 30, 2023. APUS is governed by its Board of Directors, and is accountable to its membership (you!). The role of the Board is to ensure proper governance, sound financial management, oversee the Executive Director and make long-term strategic decisions for the organization. Basically, you would be the boss at APUS! Decisions are carried out at board meetings (8 meetings per year) by a majority vote (50%+1), as well as at General Meetings (3 per year) which are open to all APUS members. 

What is the difference between a board executive and a board member at large?

Among the 12 Board members, 5 are Executive members and 7 are General Board members. The difference between the two is the level of commitment required to carry out responsibilities. General Board members are required at minimum to attend the Board and General Meetings. Executive members commit to at least 10 hours a week of governance work, which can include hiring committees, meetings with university administration, or representing APUS at various functions and events, depending on the executive role. In exchange for this work, executives are provided a monthly honorarium. 

Ooh, the executive roles sound interesting! Tell me more about this!

There are five (5) executive roles:

  • President
  • VP Internal 
  • VP External
  • VP Events and Outreach
  • VP Equity

To be elected to an executive role, you must already have been elected to be on the Board as a General member (see previous question). 

Generally, the President is head honcho and has general oversight of the organization, the Exec team, and the Board at large. This position is supported by the four (4) Vice-Presidents as well as the Executive Director (who is a staff member). 

VP Internal deals with all matters internally and works very closely with the President to carry out sound governance of the organization. 

VP External deals with all matters external to the organization and is generally the liaison with the Canadian Federation of Students (CFS) of which we are a member. This position connects and liaises with other student unions, organizations, university groups, and others in order to bring awareness and reach to our membership. 

VP Events and Outreach works closely with the Events and Outreach Coordinator (who is also a staff member) on organizing and delivering events, both in person and virtually, and hopefully in the future, in a hybrid format. 

VP Equity deals with all things equity, anti-oppression, accessibility, and inclusion-related to ensure fair and equitable access to the entire university experience. This can include hosting or promoting events that are in line with these values, supporting with larger campaigns, and ensuring that all governance conversations include an equity lens. 

Best of all, each executive is awarded a monthly honorarium of $800 for their work.

What’s in it for me?

Do you want to get involved with student politics, the running of a student union, or student activism? Want to work for more representation and access for part-time undergraduate students at UofT? Then the APUS board is for you! You’ll also learn tons about organizational governance, strategic planning, fiscal responsibility, as well as receive trainings relevant to board work to level up your skills! Not to mention that board work is AMAZING for your resume! 

Sounds good – how do I sign up?

Okay so here’s the part that requires a bit of legwork. Our Annual General Meeting that is happening on March 11 at 5:00 pm is the annual meeting where the new board for the upcoming year (May 1, 2022 – April 30, 2023) is voted in. In order to ensure that your candidacy is included in the meeting package, you need to complete the nomination package which is a one page document that you’ll need five (5) other part-time undergrad students to vouch for you by signing your form. Once you have all five signatures, you need to email the form to our meeting ‘speaker’ Nadia at speaker@apus.ca and she will validate your candidacy via email. Once you receive that confirmation, you can provide a 100 word statement about who you are and why you’re running to the same email address (this is optional but highly recommended). Feel free to get creative! If you’d rather submit a video instead, feel free to do that!

After that, you just need to make sure that you’ve registered for our Annual General Meeting and attend via Zoom on March 11 at 5:00 pm. The Zoom link will only be provided to folks who sign up so please don’t forget this part!

Hot tip: In order to increase your chances of being voted in, make sure you invite your part-time undergrad friends to come out and vote for you! 

If you know an APUS member who wants to vote but cannot attend on March 11 at 5:00 pm, get them to sign this proxy form which will allow you to ‘carry’ ONE vote of someone who is absent but will allow you to vote on their behalf.

Another hot tip: Have someone fill out the proxy form ahead of time to ensure that you have that extra vote, but you can only submit the form to speaker@apus.ca between March 9 – 11, 2022 . I know, it’s a strange rule, but that’s the window within which we can accept proxy forms. Remember, each member can only carry one proxy vote. 

What exactly is the election process?

Okay, so you’ve registered for our AGM here, and you’ve completed the nomination form here and you’ve got your proxy form here ready to send to speaker@apus.ca between March 9-11. 

How does the election happen? 

The meeting follows an agenda closely, led by the APUS speaker, Nadia. Again, there are 12 board seats: 

  • 6 Directors shall be members who are registered in the Faculty of Arts and Science, St. George campus;
  • 1 Director shall be a member who is registered in University of Toronto Mississauga Campus; 
  • 1 Director shall be a member who is registered in University of Toronto Scarborough Campus; and
  • 4 Directors shall be directors at large.

In all constituencies where there are more candidates than positions available, there will be a direct election conducted by secret ballot using a digital application. In constituencies where there is no election (because there is only one running candidate), candidates who are standing for the position must be ratified by the members at the Annual General Meeting via a secret ballot vote of Yes or No.

Reminder: While only members of a particular Constituency can be nominated for the Board seat(s) designated for that particular constituency, every member of APUS is able to cast a vote

in every election or ratification vote. (For example, only University of Toronto Scarborough campus members can run for the University of Toronto Scarborough seat, although every APUS member may vote who they want to pick among the candidates eligible.) 

The Speaker will then ask for two APUS members that are not running in any election to volunteer as scrutineers (vote counters and verifiers), who will accompany the Speaker and staff in the counting of the ballots. Digitally, this just means that multiple people will review the results on the website that is used to count the ballots. The members will then ratify the scrutineers in a vote. And that’s how you get voted in!

What happens after?

Congratulations! Now what? Your first task will be to attend your first APUS board meeting [to be determined but will be in April] where you will participate in another vote: the executive committee! Among the 12 board members, 5 can become executive board members (President, VP Internal, VP External, VP Events and Outreach, and VP Equity).

I don’t want to run for the board but as an APUS member, I want to vote on these important decisions.

Amazing! Please come out to our AGM on March 11 from 5:00 – 8:00pm and add your voice to the mix of other part-time undergraduate students at UofT. Please register to ensure that you receive the Zoom link. If you are unable to attend on that date and time, please fill out the proxy form and give it to a friend who is also an APUS member who can vote on your behalf!

Testimonial from an APUS Board member

“I first got involved with APUS a few years ago when I was invited to participate in the Circle of First Nations, Métis and Inuit Students standalone meeting and other Canadian Federation of Students events. I fell in love with the campaigns and equity work that was being done and the supportive atmosphere that was all around. I found APUS to be a warm and welcoming space and it quickly became my family and a beacon of light in the all too isolating and dark University experience that I had felt since I had started here at UofT. The Board of Directors, Executives and staff had so much knowledge that helped me navigate the obstacles that I faced. I got more involved with the Board and realized that they had been fighting for me and my rights and I didn’t even know it. I ran for an Executive position so that I could help with all the advocacy work that was being done. Also, we give out care packages because we care about students!” – Jaime